2.1.1 Alternate Company Names

Other names your company may be known by should be entered here. Up to 4 alternate names may be entered.

2.1.2 Email address format

In accordance with Internet protocol, an email address must contain the following:
     - only one '@' symbol
     - at least one period in the character string following the '@' symbol
     - a two or three letter extension (e.g.: '.ca', '.com', '.net', etc.)

and, must not:
     - contain any spaces
     - contain accented characters
     - contain any of the following: ' " ; : ( ) < > { } [ ] / \
     - end in a period
     - contain two consecutive periods

and:
     - the '@' symbol must not be directly preceded nor followed by a period.

Homepage URL

If your company has a Home Page on the Internet, please provide its address.

2.1.4 CAGE Code

CAGE Code: The Commercial And Government Entity (CAGE) code is a five character ID number used extensively within the U.S. Department of Defense and the NATO community. Why do I need a CAGE code? The CAGE code is used to support a variety of mechanized systems throughout the U.S. government. The code provides a standardized method for identifying a given facility at a given location. The code may be used for a Facility Clearance, a Pre-Award survey, automated Bidders Lists, pay processes, sources of supply, etc. In some cases, prime contractors may require their subcontractors to have a CAGE code. A cage code is required to register in the Central Contractor Registration (CCR) system. Canadian companies that wish to obtain contracts with the U.S. government or NATO must first obtain a North Atlantic Treaty Organization (NATO)CAGE (NCAGE) code from the Canadian Commercial Corporation. For information on this process contact the Canadian Commercial Corporation at 1-800-748-8191. Click here to download an application form.

2.1.5 JCO Number

JCO Number: A JCO number is used to identify contractors that may have completed the Contractor Certification Process for Access to Export-Controlled Technical Data. To get certification, US and Canadian contractors submit a completed DD Form 2345, Militarily Critical Technical Data Agreement, to the US and Canadian Joint Certification Office (JCO). The JCO confirms the contractor’s information, signs the form, and returns it to the contractor. For information on this process contact the Canadian Commercial Corporation at 1-800-748-8191. Click here to download an application form.

2.1.6 D&B Number/ DUNS+4

Data Universal Numbering System (DUNS) Number: The Data Universal Numbering System (DUNS) number is a unique nine character identification number provided by the commercial company Dun & Bradstreet. Call Dun and Bradstreet at 1-800-862-6362 if you do not have a DUNS number. The process to request a DUNS number takes about 10 minutes and is free of charge. If you already have a DUNS number, the D&B representative will advise you over the phone. If a new number must be created, it will be issued within three working days. If you have Internet access, you can also submit your request for a DUNS number through D&B's web site at www.dnb.ca/dunsno/whereduns.htm. When entering your DUNS number, enter only the numbers; do not included dashes.

DUNS+4: The DUNS+4 is used by the Central Contractor Registration (CCR) system in the US and Canadian Commercial Corporation in U.S. government and NATO procurement. The +4 identifiers are established and maintained by the parent organization, not Dun & Bradstreet. It is used to identify different Central Contractor Registry and Canadian Commercial Corporation records for the same vendor at the same physical location. For example a vendor could have two records for themselves at the same physical location to identify two separate bank accounts. Vendors wishing to register their subsidiaries and other entities, should ensure that each additional location obtains a separate DUNS Number from Dun and Bradstreet.

2.1.7 Attaching Information

If you have a graphic (company logo) which you would like to have included in your profile, we ask that you consider the following notice.
NOTE:
1)You cannot store product/service related graphics.
2)You can store a company-related graphic.
3)Only GIF images under 50K will be accepted. Industry Canada uses PC computers, so file formats should be accessible and usable in the PC/Windows 3.1/W95 environments.

Sending material by email: To attach a graphic about your company please follow these instructions. If you are using a browser that supports email attachments (such as Netscape Navigator), you can do so by clicking on the following email address ccc@ic.gc.ca. Create a covering note about your company and the file you are attaching.

2.1.8 Company Description/Achievements/Expertise

This is a free text area for you to provide an overview description of your company and its activities, any achievements, awards, or accreditation including information on your experience and export capabilities. If your company has proficiency in working in other languages, or if you have experience using certain tools, or software or management techniques, then you can include that information here. You may also include information on your current marketing activities and strategy outside of Canada and some indication of your priority markets. Think of how people will likely search for you, your products and services and tailor your description accordingly.

The information could be used by Canada's Trade Commissioners to match your products and services to export opportunities, and make appropriate initial contact on your behalf.

You may include an electronic version of a logo, graphic, letterhead or other image of your company. Please see Attaching Information for details.

2.1.9 Technology Profile

This is a free text area in which you may describe any specific technologies, processes or equipment that your company uses in the manufacture of a product or the delivery of services.  The intent of this text area is  for companies to provide details of unique or specialized/advanced technology where the focus is on the technology or the application of this technology.

2.2 Contact:

A contact  is a person at a registered company. Storage is provided for multiple contacts for a given company.

2.2.1  Title

Generally, a contact person represents some business component of the company. Each contact may have a business title, such as Chairman, President or Vice President. If you are updating your profile you may find your current title is not editable. The title field has been changed from a open text field to an selection list. You should select a title from the list.

2.2.2  Area of Responsibility

The area of responsibility refers to functional area(s) of the company where the contact works. You may pick more than one area if the contact has responsibilities in more than one area.

Opportunities contact has a particular function in this database. It is used to identify participants in the Opportunities Matching service run jointly with SourceCAN. Both a valid email address and a Strategis Username are required when Opportunities Contact is selected as an area of responsibility.

2.2.3 Strategis User Name

In preparation for electronic commerce Industry Canada is implementing a secure environment underlying all of Strategis. The Strategis User Name and password are components of this secure environment. A Strategis User Name is unique across the entire web site and is used to identify clients. In the case of this database, a Strategis User Name is linked to the Data Provider of each registered company. In effect, the Data Provider has a unique Strategis User Name and password which permits changes to the company record.

A Strategis User Name is also required by the Opportunities Contact to be able to complete or edit his/her matching preferences profile on SourceCAN.

The Strategis User Name and password open a secure window into the application. If you change the Strategis User Name or the associated password of the company Data Provider, you will be required to close your browser and return to enter the new user name and password.

You, as Data Provider, may enter a Preferred Strategis User Name. The name should be at least 8 characters long and include one digit and one capital letter with no accented characters. It is suggested that you limit the characters to <a-z><A-Z><0-9>. Because each Strategis User Name must be unique, your preferred name may have already been chosen by someone else. If so, the security system will make your selection unique by appending a suffix.

You, as Data Provider, will be asked to choose a password. This should be at least 8 characters long and include at least one digit. It is suggested that you limit the characters to <a-z><A-Z><0-9>.

You will also be asked for a challenge question and a challenge response. These are part of the Strategis security system and are used if the Data Provider forgets his/her password. The challenge question should be something relevant to you that would be difficult for someone else to guess. The challenge response is the answer to the challenge question.

The following might be typical challenge questions and responses.

Question:

What is my dog's name?

Response:

Brutus


Question:

What is my oldest sister's middle name?


Response:

Jane

If the Data Provider forgets his/her password and calls Client Services for help, the challenge question and challenge response will be used to ensure that the client is who he/she claims to be before being provided the password for that client.

  2.3 Products/Services:

At least one product or service must be recorded to meet the minimum data requirement for your company to be listed. Enter the name of the product or service or select a standard product code using the Product Code and Keyword Search or do both. Please provide a description for each of your products/services. You may include such things as details, dimensions, specifications, potential usage or other text as appropriate. You should also identify whether or not the product/service is exported.  You cannot store graphics at the product/service level.

2.3.1 Info on Product Code or Keyword

In addition to including the name of your product you can select a product code. Enter a keyword and click FIND. Select from the list of the code(s) that correspond to your products. The product codes are often used by large corporate and international buyers to find suppliers. Currently product codes are limited to FSC/GSIN codes.

2.3.2 Policy on sexually explicit products and services

Industry Canada reserves the right to exclude registration in the database for those companies which provide sexually exploitative or sexually explicit entertainment, products or services.

2.4  Markets and Strategic Alliances:

Markets in this database refer to geographic regions and industry sectors in which you do business or are seeking business.

2.4.1  Geographical Market Interests

In earlier versions of the application this area was referred to as Markets in which you were active or interested. The terminology has been modified, and, at this time, the terms experienced, active and currently exporting to are synonymous and indicate that you are doing business in these markets.

 The terms actively pursuing, interested and would like to commence exporting to are synonymous and mean that you are ready to do business in these markets, but have not yet done business there.

In the Geographical Market Interests section you can provide information on your current market interests and experience. The Market Interests data collection form is divided into 2 main areas. The top area is for markets in which you have experience/are active. The bottom area is for markets in which you are not experienced, but you are actively pursuing. In each area there are three columns representing different geographic areas, namely Canada, USA and Other Country/Region. You can select any number of choices from one or more columns, as they apply to your business. Then, click the ADD button. Your current selections are presented in the Current List. You may choose selections from one column at a time, or make selections from all columns in both the top and bottom areas -- that choice is yours. If you would like to change your selection(s), highlight the appropriate selection(s) in the Current List and then, click the DELETE button. If you select the same value from the top area and the bottom area, the Experienced/Active description will take precedence over the Pursuing/Interested description.

Do not include confidential information.

2.4.2  Industry Sector Interests

In the Industry Sector Market Interest section you can indicate the industry sectors to which you market your products. e.g. Your company is an electronics products manufacturer selling primarly to the medical sector; or you're a footwear manufacturer making boots primarily marketed to the defence sector.

2.4.3  Strategic Alliances

In the Strategic Alliances section you can indicate if you are interested in Financial, Technology or Marketing/Sales  alliances. You can also indicate if your interest in such alliances is domestic, foreign or both. A free form text area is available if you would like to describe your strategic interests in greater detail.

2.5  Industries:

2.5.1 SIC/Business Activity

Your primary business activity is what your company does. You may do other things, and, if you do, you may record them as additional activities. SIC are used to represent business activities. SIC (Canadian Standard Industrial Classification-1980) is a system for identifying and grouping together businesses that perform similar economic activities. The coverage of activities by SIC ranges from industries such as agriculture and forestry to manufacturing sectors like boat building and footwear manufacturers to service producing sectors like beauty shops and contracting.

2.5.2 Keyword Assist

A lookup facility is provided to assist you in identifying your business activity(ies).

 Enter a keyword or two and press "Search". If the search results in a list of SIC codes/activities, you are asked to identify the Primary by clicking its radio button. You may select 0, 1 or more Additional activities by selecting the checkbox(es).

If the search does not find any SIC codes/activities, or, if you cannot find an SIC in the list that represents your business, please repeat the Search using other keywords.

If the Search results do not reflect your primary business, you may enter a keyword or two in the box in section 1, then select the radio button in section 3 and let us try to find a suitable code on your behalf.

2.5.3 Additional Business Activities

You may select more than one business activity if you wish. You must identify your primary business activity. To select additional business activities click the appropriate checkbox(es). You can deselect by clicking the checkbox again.

2.6 Data Provider:

The Data Provider is the administrative contact at the company. If we must contact a registered company, it is the Data Provider who will be contacted. Only the Data Provider has authority to update information related to that given company. Storage is provided for only one Data Provider per company registered in the database. The Data Provider is also identified as a Contact for the company upon initial registration.

2.7  Sector Information:

2.7.1 Quality Certifications

You may select from a number of different quality standards for which your company is accredited. For more information on the standard consult with the relevant standards body. e.g.

American National Standards Institute (ANSI)

Electronics Industries Alliance (EIA)

Institute for Interconnecting and Packaging Electronic Circuits (IPC)

International Organization for Standarization (ISO)

Allied Quality Assurance Publications (AQAP)- NATO

Defense Logistics Agency

2.7.2 National Stock Numbers

Government and business identify items by assignment of a National Stock Number or NATO Supply Number (NSN). Numbers are assigned based on the end use of the item. The configuration of the NSN is a 13-digit number e.g. 6645-00-123-4567.

The first two positions (66) identify the Federal Supply Group (FSG). The FSG is followed by two additional positions which together with the FSG form a four position Federal Supply Class (FSC). In the example cited, the Federal Supply Group 66 identifies the broad category of "measuring instruments"and 6645 narrows it down to a specific type of measuring instrument, "time measuring instruments". The last 9 positions (00-123-4567) are the National Item Identification Number (NIIN) and identify the specific item. The first two positions of the NIIN identify the NATO country code; e.g., 00 and 01 are assigned to the United States.

The NIIN does not follow as logical a sequence as the FSG and FSC do. The same NIIN is never used for more than one FSC at the same time. There are times when an item is transferred from one Center to another by changing its FSC. So it is possible you will run across an item you supplied years ago carrying the same NIIN but with a different FSC.

Because the FSC is assigned based on end use, it is possible for the same item to be in more than one FSC. For example, a cleaning compound could be assigned FSC 6850 when used for general purpose cleaning, but the same chemical composition would be assigned FSC 6750 when used as a photographic cleaner. In each case, the NIIN would be the same, but the FSC would be different.

The NSNs are assigned by Defense Logistics Support Command at Battle Creek, Mich. & DND Ottawa and are based on requests from the branch using the item. Normally, items are assigned an NSN if requisitioned three times by more than one activity using a manufacturers code and part number (non-NSN) for identification.

2.7.3  Key/Major Clients

You may include the names or lists of names of your clients that use your products and/or services.

2.7.4  Success Stories

If appropriate you can provide a brief description identifying how other companies have successfully implemented or used your products and/or services.

2.7.5  Unique Applications

You can list examples of unique implementation(s) of your product and/or service from other similar technologies in the field.

2.7.6  Testimonials

You may wish to provide written affirmations or recommendations from others that praise or attest to the performance of your products and/or services.

2.7.7  CAD/CAM

Briefly identify the CAD/CAM system employed in your company and whether your system has Initial Graphic Exchange Specification (IGES) or Standard for the Exchange of Product Model data (STEP) capabilities.

2.7.8  Electronic Commerce

You may wish to elaborate on your company's ability to use electronic commerce as a way of doing business.

2.7.9  Other Capabilities

Any other capability or specialization that you feel should be highlighted.

 2.8  International Capital Projects:

The International Capital Projects database outlines Canadian corporate capability and experience in undertaking international capital projects in the following sectors/specializations:

• Energy
• Water & Environment
• Health
• Information Technologies & Telecommunications
• Transportation
• Urban Development - non-residential and mixed use buildings
• Canadian expertise for the above sectors/specializations is available for the following industries:
• Consulting Engineers
• Urban Planners
• Geomatics
• Architects
• Commercial Education and Training
• Construction
• Utilities
• Manufacturers
• Management Consultants
• Legal Firms

2.9  Opportunities Matching:

An Opportunities Matching service is offered through SourceCAN. SourceCAN is a no-cost Internet based partnering and business opportunities network assisting companies in their business development efforts. This initiative is led by Industry Canada, Canadian Commercial Corporation, the International Business Opportunities Centre and Hypernet Inc.

SourceCan offers a number of customized services including one that tailors notices of requests for proposals (RFPs), invitations to quote or requests for tender; that fit your company profile and emails these to the Opportunities Contact. Among current tender opportunities being offered are the Canadian government and the U.S. Government.

Conditions of participation:

• Be a Canadian company and registered in this database (done)
• Specify at least one company contact with Opportunities Contact as a selected area of responsibility.
• Provide an email address and Strategis Username for the Opportunities Contact
• Answer yes to the question "Does your company want to be part of SourceCAN?" when prompted

2.10 WIN Exports Registration

If you wish to register your company with WIN Exports, simply press the "WIN" button. WIN Exports is a computerized database of Canadian exporters and their capabilities developed by the Department of Foreign Affairs and International Trade (DFAIT).

The WIN Exports database is used by Canada's Trade Commissioners worldwide, and by Team Canada, to find out more about your company and to identify Canadian exporters in response to the many requests they receive each year from potential foreign buyers. Company Information supplied to WIN Exports can be quickly printed and provided to prospective foreign buyers, distributors and potential partners. Trade Commissioners also use the fax function of WIN Exports to keep registered companies informed of events of interest, such as trade fairs and missions, seminars, and business opportunities.

Your company's information in WIN Exports includes your basic company particulars, exported products and services, foreign markets your company exports to and those of interest. The marketing profile is an important component of your WIN Exports entry. The profile is mandatory and provides an opportunity to promote your company to potential buyers around the world. The profile should include keywords describing your specific expertise and competitive edge.

The more accurate and complete the information you provide to WIN Exports, the more likely you are to be contacted with export sales leads.

If you are an exporter, or a company that is export ready, it is to your advantage to be registered with WIN Exports.

If you are planning on doing business with the DoD, it's a good idea to start thinking about registering your company with Central Contractor Registration (CCR). Different DoD services and agencies require you to be signed up with CCR at different times during the contracting and acquisition process, but they ALL require that you are registered before you receive payment.

CCR is the primary database for information about trading partners who would like to do business with the U.S. Department of Defense (DoD). The database contains trading partner information relevant to procurement and financial business transactions. Contractors are only required to register in the database one time, with subsequent annual updates/renewals.

Canadian companies must register ONLY if they are receiving EFT payments and wish to continue. Otherwise registering is their choice. In order to register, Canadian Companies must obtain a Contractor and Government Entity (CAGE) code and a Dun and Bradstreet Number.

The most effective way to register is on the web. Complete and accurate registrations are processed within 48 hours. Both EDI and non-EDI capable contractors may register this way. To register on-line click here.

Since part of CCR's mission is to reduce paperwork, paper registrations are not encouraged. However, if you are unable to register electronically, you may fax or mail in your registration to the Canadian Commercial Corporation Registration Assistance Center (RAC). Call telephone: (613) 996-0034; toll free in Canada (800) 748-8191; fax: (613) 995-2121 to obtain a form and instructions. Registrations received by fax or mail may take up to 30 days to process.

For further information visit the CCR website www.ccr2000.com.